Writing an effective letter to request no-regret prices from a vendor involves being clear, polite, and precise. Begin by addressing the vendor and introducing yourself and your company. Mention the quotation you received and the target price previously discussed. Clearly state that the revised prices do not meet expectations and request the final no-regret prices. Provide your contact information for any further clarifications and express the urgency of the request. Avoid unclear language and ensure all necessary details are included.
Sample Request Letter for No-Regret Prices
To,
The Manager,
_________, (Vendor’s company name),
_________ (Vendor’s office address)
Date: __/__/____ (date)
Subject: Request for no-regret prices
Dear __________ (mention receiver’s name),
My name is ______________ (name) and I write this letter on behalf of ______________ (company name) company in order to inform you that we have received your quotation in reference to our requirement for ________ vide your quotation number_______.
This is to most humbly inform you that our team already shared our target price with you during the negotiation for the quotation issued by you on __/__/_____ (date) and in this regard, we have received the quotation with revised prices. This is to apologetically inform you that the prices quoted do not meet our expectation/ target price and therefore, we write this to request you to kindly issue the no-regret final price at the earliest.
We look forward to your quick response as we plan to conclude the procurement process by _______ (Date).
You may contact at ________________ (mention contact details) if any more clarification is required.
Yours truly,
-For,
__________ (mention company name)
__________ (signature),
__________ (your name),
__________ (contact number)
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Sandeep Bhandari