When writing a letter to a vendor regarding a site visit, it's crucial to be clear, polite, and provide all necessary details. Clearly state the purpose of the letter, including the invitation for the site visit, project details, and meeting date. Express gratitude for their participation and anticipate a positive response.
Sample Invitation Letter for the Site Visit
To,
__________(Name of the Vendor)
__________(Address of the Vendor)
Date: __/__/____(Date)
From,
The Manager,
__________(Name of the Company)
__________(Address)
Subject: Invitation for the site visit
Respected Sir/Madam,
I, _________ (Your name), __________ (Designation) of __________(Company Name) write this letter on behalf of __________ (Company Name) to inform you that our project ___________ (project name) is going to start soon for which a meeting has been fixed with _______ (site owner/company) on __/__/____ (meeting date) and I am glad to inform you that you have also been selected as a vendor.
In this context, I would like to invite you to the above-mentioned meeting, the details are as follows:
Project name: ___________
Site Name: __________
Site Address: ____________
Project Details: _____________
I hope that you will kindly reach the site on time.
Thank you in advance.
Yours Sincerely,
__________(Name)
__________(Designation)
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Sandeep Bhandari