Writing an effective letter involves clear and polite communication while avoiding common pitfalls like unclear language and omitting necessary details. It's important to address the recipient respectfully, clearly state the issue, provide relevant details, and request appropriate action. Politeness and clarity enhance the effectiveness of the message, increasing the likelihood of a favorable response.
Letter to Bank for Informing about Cheque Bounce Issue
To,
The Branch Manager,
____________ (Name of the bank)
____________ (Branch Address)
Date: __/__/____ (DD/MM/YYYY),
Subject- Information about the cheque bounce
Respected sir,
With due respect I would like to inform that I, ____________(Name) holding a ____________ (Saving/Current/OverDraft) account in your branch and I am a regular customer of your bank. This is in regard to the ___________ (cheque number) dated _________ (date) issued by me favouring _______(Benificiary Name), which got bounced.
I would like to state that I made _____ (no. of transactions) transactions on that very particular day, the ____(no. of cheques cleared) cheques got passed but only this one cheque got bounced.
It is quite unusual to have bounced cheque as there are sufficient funds available in my account & I double verify my signatures before releasing any cheque.
Kindly provide the reason for the transaction failure as soon as possible. Also re-process the cheque if found inline.
Kind regards,
________ (Name)
________ (Address)
________ (Account Number)
________ (Registered Mobile Number)
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Deepanshu Thakral