When drafting a letter for price negotiation with a supplier, clarity and politeness are crucial. Begin with a respectful salutation and clearly state the purpose of the letter in the subject line. Provide essential details such as the reference number and date of the supplier's quotation or proposal. Clearly communicate the date and time of the negotiation meeting and request confirmation of participation. Additionally, politely ask the supplier to review their prices before the meeting. Express gratitude in advance for their cooperation. Avoid using unclear language and ensure all necessary details are included for effective communication.
Sample Price Negotiation Letter to Supplier
To,
__________
__________
__________ (Supplier’s Details)
Date: __/__/____ (Date)
Subject: Price Negotiation
Sir/Madam,
In reference to your quotation/ proposal _________ (reference No.) dated __/__/_____ (date), for our requirement of ______________ (details of product/ service required)
Please note that the price negotiation meeting for the same has been planned for __/__/_____ (date) at __:__ (time). You are requested to confirm your participation by return letter/ mail for negotiation.
In addition, we would request you to thoroughly review your prices before coming to the meeting to avoid any issues in the future.
Thanking you in advance.
Truly,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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Sandeep Bhandari