Sample Letter to Supplier for Online Price Negotiation

Sample Letter to Supplier for Online Price Negotiation

When composing a letter for online price negotiation with a supplier, clarity and politeness are crucial. Clearly state the purpose of the letter in the subject line and provide essential details such as the reference number and date of the supplier's quotation or proposal. Clearly communicate the date and time of the negotiation meeting and specify that it will be held virtually due to specific reasons. Include meeting details such as the meeting link/URL, meeting ID, and password. Express gratitude in advance for their cooperation and offer contact information for any queries. Avoid using unclear language and ensure all necessary details are included for effective communication.

Table of Contents:

Sample Letter to Supplier for Online Price Negotiation

To,
__________
__________
__________ (Supplier’s Details)

Date: __/__/____ (Date)

Subject: Price Negotiation

Sir/Madam,

In reference to your quotation/ proposal _________ (reference No.) dated __/__/_____ (date), for our requirement of ____________ (details of product/ service required).

Please note that the price negotiation meeting for the same has been planned on _____________ (date and time). Due to _________ (reason for online negotiation), the meeting shall be held virtually on __________ (Platform name).

Kindly find the meeting details below:

Price negotiation meeting for __________ (details of product/ service required)
Meeting Link/URL: _____________ (meeting URL)
Meeting ID: _________ (meeting ID)
Password: _________ (meeting password)

In case of any query, feel free to contact at ___________ (contact number).

Thank you in advance.

Regards,
__________ (Name)
__________ (Designation)

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FAQs

  • Why hold a virtual price negotiation meeting with suppliers?
    • Virtual meetings offer convenience and flexibility, allowing both parties to negotiate effectively while minimizing the need for physical presence, especially in situations where distance or other constraints may be a factor.
  • What are the key components of a virtual price negotiation invitation?
    • A virtual price negotiation invitation should include the meeting date and time, platform details, meeting link/URL, meeting ID, and password, along with contact information for any queries.
  • How should the reason for holding the meeting virtually be communicated?
    • Clearly state the reason for holding the meeting virtually, whether it's due to travel restrictions, distance, or other logistical reasons, to provide context and clarity to the supplier.
  • What should suppliers do if they encounter technical difficulties during the virtual meeting?
    • Suppliers should contact the host or organizer of the meeting immediately if they encounter any technical difficulties, ensuring prompt resolution to minimize disruptions.
  • Is it necessary to express gratitude in advance in the letter?
    • Yes, expressing gratitude in advance for the supplier's cooperation demonstrates professionalism and appreciation for their time and participation in the negotiation process.

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