Writing an effective letter requesting a refund of overpayment requires clarity and politeness. Ensure to include essential details such as invoice numbers, dates, amounts, and payment references. Avoid unclear language and provide all necessary documentation for reference. Remember to be polite and concise in your request.

Table of Contents:

Request Letter for Refund of Overpaid Amount

___________ (Name)
___________ (Designation)
___________ (Company Name)
___________ (Company Address)

Date: __/__/____ (DD/MM/YYYY)

Subject – Refund of Overpayment

Dear Sir/ Madam

Dear Sir,

In reference to Invoice Number ______ issued your company against our purchase of ________ (Details of Purchase), Please note that by mistake we have made _______ (Extra/ Over/double etc.) payment of ________ (Amount) as per details provided below:

Invoice/ Bill NoInvoice Dated AmountAmount PaidCheque Number/ UTRCheque Date

Erroneously, we made a Re-Payment of the same Invoice vide Cheque/ UTR ________  Dated ________ for Amount _______ .

You are requested to kindly refund us the excess amount of _______.

Please find enclosed a copy of Ledger, scan copy of Invoice, and our Banks Statement for your reference.

Yours Sincerely
___________  (Your Name)
___________ (Company Name & Address)

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  • Start Typing: Enter your letter content in the "Letter Input" textarea.
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  1. Q: How do I notify a company of an overpayment and request a refund?
    • A: Begin by addressing the appropriate individual or department, clearly state the details of the overpayment including the invoice number and amount, and politely request a refund of the excess amount.
  2. Q: Is it necessary to provide supporting documents when requesting a refund for overpayment?
    • A: Yes, including copies of relevant documents such as the ledger, invoice, and bank statement can help expedite the refund process by providing evidence of the overpayment.
  3. Q: What should I do if I mistakenly made a re-payment for the same invoice after overpaying?
    • A: In your letter, mention the re-payment made in error and request a refund for the excess amount, providing details of both payments for clarification.
  4. Q: How long does it typically take to receive a refund for an overpayment?
    • A: The time it takes to receive a refund for an overpayment can vary depending on the company's internal processes and procedures. It's advisable to follow up with the company if you haven't received a refund within a reasonable timeframe.
  5. Q: Is it necessary to enclose copies of the ledger, invoice, and bank statement with the letter requesting a refund of overpayment?
    • A: Enclosing copies of these documents can help expedite the refund process by providing evidence of the overpayment and facilitating the company's review and verification process.

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