When writing a letter to HR for attendance regularization, it's important to be clear, polite, and provide all necessary details. Start with a respectful greeting, state your name, department, and employee ID. Clearly explain the discrepancy in your attendance record, mentioning the date and the reason for your absence. Attach any supporting documents, such as a permission or approval letter from your supervisor. Express gratitude for HR's consideration.
Sample Letter to HR for Attendance Regularization
To,
The Human Resources Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Attendance regularization
Respected Sir/ Madam,
I am __________ (Name) and I am working in ________ (Department) of your prestigious company i.e. __________ (Company Name) having employee ID ________ (Employee ID).
Respected, as per the attendance records, it is stated that I was absent from work on __/__/____ (Date). But on the above mentioned date I had visit ___________ (Location/ Address) under the supervision of _________ (Name). It being professional and fieldwork I request you to kindly consider my request and regularize my attendance for above mention date i.e. __/__/____ (Date).
I am also attaching a ________ (permission/approval) letter signed by __________ (Name of the supervisor). I shall be highly obliged for your kind consideration.
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)
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Sandeep Bhandari