When writing a letter to HR regarding attendance, it's crucial to be clear, polite, and provide all necessary details. Start with a respectful greeting, state your name, department, and employee ID. Clearly explain the issue with your attendance records, including the incorrect information and the correct details. Politely request HR's assistance in resolving the issue and express gratitude for their attention to the matter.
Sample Letter to HR Regarding Attendance
To,
The Human Resources Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Attendance correction
Respected Sir/ Madam,
Respectfully, my name is___________ (Name) and I am working in __________ (Department) of your prestigeous company. My employee ID is _________ (Employee ID).
Respected, as per the monthly employee records I have taken a leave of __________ (Number of Days) dated ________ (leave details) and which to my knowledge is incorrect. I took a leave for _________ (Number of days) days only from __/__/____ to __/__/____. I request you to kindly consider this as a genuine issue and help me by resolving the above-said issue as this is affecting my performance and month-end salary too.
I shall be highly obliged.
Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)
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Sandeep Bhandari