When writing a probation period extension letter, it's important to maintain clarity and politeness. Clearly state the current end date of the probation period and the new extended end date. Express the reason for the extension and provide assurance that it's an opportunity for further evaluation and improvement. Conclude with appreciation and encouragement for the employee.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Probation Period Extension Letter
From,
The Human Resource Manager,
__________ (Name of the Company)
__________ (Address)
Date: __/__/____ (Date)
To,
__________ (Employee Name)
__________ (Address)
Subject: Extension of probation period
Dear Sir/ Madam,
This is to inform you that your __________ (Mention duration of probation period- 3/4/6/any other months) probation period is due to end on __________ (Date).
I am writing this letter to bring to your notice that based on your recent assessment, it has come to the conclusion that your probation period is extended for another __________ (Mention probation period- 3/4/6/any other months) and now ending on __________ (Mention date). This extension will help us evaluate your performance and will also provide you more time to perform well.
If your performance towards work is improved and noticeable, you will be shifted as a permanent employee to this company.
Thanking you,
__________ (Signature)
__________ (Your Name)
__________ (Designation)
Live Editing Assistance
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How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
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- Choose a Template: Click one of the template buttons.
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Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
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Print Letter
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FAQs
- Why would an employer extend an employee's probation period?
- Probation period extensions are typically granted to provide more time for evaluating an employee's performance and suitability for the role before making a decision on permanent employment.
- Is it common for probation periods to be extended?
- Yes, it's not uncommon for employers to extend probation periods, especially if they need more time to assess an employee's performance or if there are concerns that need to be addressed.
- How should an employee respond to a probation period extension?
- An employee should acknowledge the extension in writing, express understanding of the decision, and demonstrate a commitment to improving their performance during the extended period.
- Can an employee be terminated during an extended probation period?
- Yes, an employee can still be terminated during an extended probation period if their performance does not meet the employer's expectations or if there are other valid reasons for termination.
- What happens if an employee's performance improves during the extended probation period?
- If an employee's performance improves and meets the employer's expectations during the extended probation period, they may be transitioned to permanent employment status.
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