When composing a letter to a contractor regarding safety violations, it's essential to maintain clarity and politeness while addressing the issue firmly. Begin with a respectful salutation and clearly state the purpose of the letter. Provide specific details about the safety violation observed, including any relevant incidents or concerns. Clearly express the expectation for immediate corrective action and emphasize the importance of safety. Conclude the letter with contact information for further communication and a polite closing.
Sample Letter to the Contractor Regarding Safety Violation
To,
The Contractor,
_________ (Name),
_________ (Address)
Date: __/__/____ (Date)
Subject: Violation of safety rules
Dear _________ (Name of the contractor),
My name is ________ (Name), ________ (Designation) of __________ (Department) department in ________ (Company Name).
This letter is in regard to the contract signed on __/__/____ (Date) bearing contract number _________ (Contract Number). It is to inform you that I/ we have received a notification from _________ (Name/ Designation) regarding the ignorance of the safety rule. It is to inform you that we have noticed that the workers at the site are ___________ (Not wearing safety shoes/ helmets/ Any other). _________ (Mention violation in detail).
Kindly consider this letter as a letter of warning and we expect you will look into the matter and consider safety as a major part. We look forward to hearing back from you. You may contact us at ________ (Contact Number).
For,
________ (Company Name),
________ (Signature/ Stamp),
________ (Name)
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Sandeep Bhandari