Letters in English
Letter Template

Request Letter to Company for Reimbursement – Sample Letter Regarding Reimbursement

Kshitij Tarun
August 15, 2021
Writing Tips
When writing a request letter for reimbursement, clarity and politeness are essential. Begin with a formal address to the manager, stating your name, department, and employee ID. Clearly state the details of the reimbursement, including the date, type of expense, and amount. Politely request reimbursement and express gratitude for consideration. Avoid unclear language and ensure all necessary details are included for effective communication.

Sample Letter Regarding Reimbursement

To,
The Manager,
__________ (Company’s Name)
__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Request for reimbursement of __________ (details of reimbursement)

Respected Sir/ Madam,

I would like to inform you that I am ________ (name) and I work in ________ (department) of your reputed company. My employee ID is _______ (mention your employee ID).

I am writing this letter to request reimbursement of the ________ (travel/ meal/ uniform/ any other) that was spent by me on __/__/____ (date) for the __________ (mention details) amounting __________ (mention amount). Therefore, I request you to kindly reimburse the mentioned amount.

I believe you would consider this as a genuine request. Your support shall be highly obliged.

Thanking you,
________ (Signature),
________ (Name),
________ (Contact Number)

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