Letter to Client Issuing Credit Note – Sample Letter for Issuing Credit Note

To,
_____________ (Receiver’s Name),
_____________ (Receiver’s Address)

Date: __/__/____ (Date)

Subject: Credit Note

Dear Sir/Madam,

With reference to the material supplied by us against our purchase order No. ________, please find enclosed credit note_________ (Credit Note No.) for ________ (Amount). Being the amount against supply of ______________ (material description) against our Invoice __________ (Invoice Number) as the material was________________ (mention details – returned due to damage during transit/ incorrect billing information/any other)

You are requested to acknowledge the receipt of the letter and arrange to release our ________ (payment details – balance/partial/complete) payment at the earliest.

Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)