When drafting a letter to inform clients of new contact details, it's essential to maintain a polite and respectful tone. Clearly state the reason for the change, provide the effective date of the new contact details, and specify the updated information, such as phone numbers, email addresses, or any other relevant details. Express gratitude for their cooperation and assure them of continued support.
Sample Letter to Clients Informing New Contact Information
To,
__________ (Name of the Client)
__________ (Name of the Company – If Applicable)
__________ (Address)
Date: __/__/____ (Date)
From,
The Manager,
__________ (Name of the Company)
__________ (Address)
Subject: New contact details
Respected Sir/Madam,
With due respect, my name is __________ (Your Name), The Manager of __________ (Company Name) writing this letter to inform you about new contact details of our company.
The previous (old) contact details are not valid from date __________ (Date), due to __________ (Mention reason). Hence, from today onwards it is requested to kindly follow up with the new contact details i.e __________ (Mention new contact details – Phone Number/Telephone number/ Email Address/ Fan number/ any other).
I hope this letter will help you in contacting us, and we sincerely appreciate your support throughout this time.
Thanking you,
__________ (Signature)
__________ (Name)
The Manager
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Deepanshu Thakral