When drafting a letter to charge late payment fees due to a delay in bill payment, it's important to maintain clarity, politeness, and professionalism. Start by addressing the recipient respectfully and clearly state the purpose of the letter. Provide details about the overdue payment, including the invoice or order number and the due date. Clearly communicate the late payment charges as per company policies and specify the deadline for payment to avoid further charges. Offer assistance if the recipient encounters any difficulties with payment. End the letter with a polite closing and your contact information for further communication.
Sample Letter for Charging Late Payment Charges
To,
__________ (Receiver’s Name),
__________ (Receiver’s Address)
Date: __/__/____ (Date)
Subject: Late payment charges
Dear _______ (name),
This letter is in reference to the order having order ID _______ (mention ID) which has been delivered. It is to inform you regarding the delayed payment for the bill/invoice number _______ (mention number) against the order. The due date for making the payment was __/__/_____ (date) and we have not received the amount from your side to date.
Therefore, it is to notify you that as per the company policies, ___ (mentioned amount) will be charged as late payment charges. Kindly, pay the amount within __ (days) to avoid any further extra charges.
If you have any trouble while making a payment, please let us know. We are always available to assist you.
Regards,
__________ (Name),
__________ (Designation),
__________ (Company name),
__________ (Contact details)
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Sandeep Bhandari