When writing a request letter to the bank for a refund of a double payment, it's important to be clear, polite, and provide all necessary details. Start with a formal salutation, mention your name, account details, and specify the transaction in question, including the amount, date, and method of payment. Clearly state that you accidentally made a double payment and request guidance on the refund procedure. Express hope for a prompt resolution and provide your contact details for further communication.

Table of Contents:

Sample Refund Letter to Bank Regarding Double Payment Made

To,
The Manager,
__________ (Name of the Bank)
__________ (Name of the Branch)

Date: __/__/____(Date)

Subject: Request for refund of double payment made via ______ (account/card)

Respected Sir/Madam,

My name is __________ (Your Name) holding account number __________ (mention your account number). I have a __________ (Type of account – savings/current/other) account in your bank __________ (Name of the Bank) and my branch is __________ (Bank Branch).

I recently made a transaction of __________ (Mention amount) for __________ (credit card payment/EMI payment/other) using __________ (Mention transaction details- an online transaction/cheque/card/any other) on date __________ (Mention date). The transaction IDs for the same are __________ (Mention transaction ID – If applicable) and accidentally, I made the payment twice. Therefore, I request you to kindly guide me through the procedure to get a refund of the amount. If you require any more information or have any query regarding this, please contact on below-mentioned contact details.

Hoping you will do the needful as soon as possible.

Yours Sincerely/ Faithfully,

__________ (Signature)
__________ (Name)
__________ (Contact Details)

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FAQs

  • What should I include in my request letter to the bank for a refund of double payment?
    • Make sure to include your account number, transaction details (such as amount, date, and method), and the reason for the refund request. If available, provide transaction IDs for clarification.
  • How do I address the bank manager in my letter?
    • Begin your letter with "To, The Manager," followed by the name of the bank and branch. Use "Respected Sir/Madam" as the salutation.
  • What should I do if I accidentally made a double payment to the bank?
    • Notify the bank immediately through a formal request letter, explaining the situation clearly and providing all relevant details. Request guidance on the refund procedure.
  • Is it necessary to mention my contact details in the letter?
    • Yes, including your contact details ensures smooth communication and allows the bank to reach out for further clarification or updates regarding your request.
  • How soon can I expect a response from the bank regarding my refund request?
    • Banks typically aim to process refund requests promptly. However, the timeline may vary depending on internal procedures and the complexity of the issue. It's advisable to follow up if you haven't received a response within a reasonable timeframe.