When writing a letter to request approval for a site visit, clarity and politeness are essential. Begin by addressing the recipient respectfully and clearly stating your intention to visit the site. Provide details about the purpose of the visit and the preferred date if applicable. Request approval for the visit and offer to make necessary arrangements if any changes are required. Express gratitude for their time and cooperation.
Sample Letter Approval for Site Visit
To,
______________ (Receiver’s Name)
______________ (Receiver’s Address)
______________ (Postal code)
Date: __/__/____ (Date)
From,
______________ (Sender’s Name)
______________ (Sender’s Address)
______________ (Postal code)
Dear Sir/Madam,
This is to most humbly inform you that my name is ____________ (name) and I am working as a ___________ (designation) in ____________ (name of the organization)
This letter is in reference to the meeting/discussion we had earlier today/yesterday regarding the _____________ (mention reason for site visit). I have decided to visit the company/industry site to have __________ (mention reason in detail).
Moreover, I wish to visit the site on __/__/____ (date) if possible. I request you to kindly approve the visiting request for the same. If you wish to make any changes, you can contact me at __________ (contact details) so that the required arrangement can be made accordingly.
Thank you in advance for your time and cooperation.
Regards,
____________ (Signature),
____________ (Name),
____________ (Designation)
____________ (Contact details)
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Kshitij Tarun
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