When drafting a letter requesting someone's signature on documents, it's crucial to maintain clarity and politeness throughout the communication. Clearly state the purpose of the letter, including relevant details such as the document reference number, the date of receipt, and the specific documents requiring signatures. Request the recipient's signature clearly and concisely, and express gratitude for their cooperation.
Sample Letter Regarding Signature On Documents
From,
The Manager,
__________ (Name of the company)
__________ (Address/ Branch)
Date: __/__/____ (Date)
To,
__________
__________
__________ (Receiver’s Details)
Subject: Signature on documents required
Respected Sir/Madam,
With due respect, my name is __________ (Your Name), __________ (Designation) of __________ (Mention Company name). I am writing this letter in reference to the application number __________ (Mention number) that I received from your side on __________ (Mention Date), to inform you that for further procedure, you are required to submit your signature.
Therefore, I request you to kindly attach your signature to the following copy of the documents, __________ (Mention Documents). Kindly attach the documents with a clear signature print.
It is requested to do the needful at the earliest.
Yours Sincerely/ Faithfully.
__________ (Signature)
__________ (Name)
__________ (Designation)
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Sandeep Bhandari