Request Letter to Employee for Joining Date Confirmation – Sample Letter Requesting for Confirmation of Joining Date
When drafting a request letter to an employee for confirmation of their joining date, clarity and politeness are crucial. Clearly state the details of the joining date as mentioned in the offer letter and request confirmation from the employee. Provide contact information for any queries and express anticipation for a prompt response.

Table of Contents:

Sample Letter to Employee for Joining Date Confirmation

From,
The HR Manager,
__________ (Company’s Name),
__________ (Address)

Date: __/__/____ (Date)

To,
__________ (Name),
__________ (Address)

Subject: Confirmation of joining date

Sir/ Madam,

I am ____________ (name) and I write this letter in reference to the offer letter which was issued in your name ________ (name) bearing ________ (application number).

In this regard, your joining date will be __/__/____ (joining date) i.e. ________ (day). This is to request you kindly confirm the joining date.

I look forward to your quick and kind response. Could you respond vide return letter at ___________ (mention address).

Thanking you,
Regards,
________ (Signature),
________ (Name),
________ (Contact Number)

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FAQs

  • Why is it important to confirm the joining date with the employee?
    • Confirming the joining date with the employee ensures clarity and avoids any misunderstandings regarding their start date.
  • How should I request confirmation of the joining date?
    • You can politely request confirmation of the joining date by clearly stating the date as mentioned in the offer letter and asking the employee to confirm it at their earliest convenience.
  • What should I do if the employee needs to change their joining date?
    • If the employee needs to change their joining date, they should inform the HR department promptly to make necessary adjustments.
  • Can the confirmation of the joining date be communicated via email instead of a return letter?
    • Yes, the confirmation of the joining date can be communicated via email if it is the preferred mode of communication for both parties. However, using a return letter may provide a more formal record of confirmation.
  • What should I do if the employee does not respond to the request for confirmation of the joining date?
    • If the employee does not respond to the request for confirmation, follow up with a reminder email or phone call to ensure that the joining date is confirmed in a timely manner.

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