When writing a letter to request approval for overtime work, clarity and politeness are key. Begin by addressing the HR manager respectfully and providing your name, designation, and employee ID number for identification. Clearly state the reason for requesting overtime, such as a new project or assignment with a deadline. Politely request their approval and express gratitude for their consideration. Ensure all necessary details are included to avoid misunderstandings.
Sample Letter Requesting to Approve Overtime Request
To,
The HR Manager,
_________, (Company’s name)
_________ (Company’s address)
Date: __/__/_____ (date)
Subject: Approval for working overtime
Sir/ Madam,
Most respectfully, I am ___________ (name), _____________ (mention designation) and my employee ID number is ____________ (mention your employee ID number).
I write this letter in form of a request letter to seek your approval for letting me work overtime in company ____________ (mention details – beyond working hours/ on weekends/ any other). I would like to inform you that the reason behind the same is that I am assigned with _________________ (mention reason – new project/ assignment/ any other) and which needs to be completed by __/__/____ (date)
I request your kind consideration, and I look forward to your kind approval in this regard. I shall be highly thankful for the same.
Thanking you,
Yours sincerely,
__________ (signature),
__________ (your name),
__________ (employee ID number)
Sample Request Letter for Approval of Overtime Work
To,
__________ (Recipient’s Name)
__________ (Designation)
__________ (Company/Organization Name)
__________ (Company Address)
Date: __/__/____ (Date)
Subject: Request for Approval of Overtime Work
Dear __________ (Recipient’s Name),
I am writing to formally request approval for overtime work on __________ (Date or Time Period). Due to __________ (Reason for Overtime), it is necessary for me to work beyond my regular working hours to complete assigned responsibilities on time.
The overtime hours are expected to be from __________ (Start Time) to __________ (End Time). I assure you that this additional time will be used efficiently to meet work requirements and maintain quality standards.
I kindly request your approval for the above-mentioned overtime. Please let me know if any further details are required. Thank you for your time and consideration.
Sincerely,
__________ (Your Name)
__________ (Your Designation)
__________ (Your Contact Details)
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Rahul Sharma