When requesting a complimentary hotel room, clarity and politeness are essential. Clearly state your name, travel details, and coupon code. Specify the type of room needed and provide contact information for further communication. Express gratitude for their assistance.
Sample Letter for Complimentary Hotel Room
To,
The Manager,
__________ (Name of the Hotel)
__________ (Address)
Date: __/__/____ (Date)
Subject: Complimentary hotel room
Dear Sir/Madam,
Courteously, my name is __________ (Your Name), I will be travelling to __________ (Mention City/State) on __________ (Date). The approximate timings are __________ (Mention time).
I am writing this letter requesting a complimentary room in your hotel. My coupon number/code is __________ (Mention coupon/code). We are __________ (Number) people. Therefore, kindly reserve __________ (Mention type of room- suite/ single/ king/ presidential suite, any other) for the above-mentioned date and time.
I believe you would do the needful at the earliest. If you have any queries regarding this, kindly contact me at __________ (Mention contact details) or you may mail me at ________ (Email Address)
Thanking you,
__________ (Signature),
__________ (Name)
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Sandeep Bhandari