When drafting a letter seeking approval for data collection, clarity and politeness are essential. Begin by addressing the HR manager respectfully and state your name, designation, and department. Clearly mention the reason for data collection, such as for a project, research, or development purposes. Provide any relevant details discussed in previous meetings to support your request. Politely request approval and express gratitude for their support and cooperation. Avoid using unclear language and ensure all necessary details are included.
Sample Approval Letter for Data Collection
To,
The HR Manager,
____________ (Name of the company)
____________ (Address of the company)
Date: __/__/_____ (date)
Subject: Approval for data collection (mention subject)
Respected Sir/Madam,
This is to most humbly state that, my name is ____________ (name) working as a _________ (designation) in _____________ (name of the department) department.
I write this letter to seek your approval for the data collection regarding the __________________ (mention reason – project/policies/research/development/other). As discussed in the meeting dated __/__/____ (date), we have to work on ___________ (project) so we need to conduct a survey for the data collection to analyze future growth.
Therefore, kindly consider this request for the approval for data collection and approve the same as soon as possible to avoid any inconvenience regarding the same.
Thank you for your support and cooperation.
Yours faithfully,
_____________ (Signature)
_____________ (Name)
_____________ (Designation)
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Kshitij Tarun