Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Undertaking letter for Advance Payment
To,
__________,
__________ (Recipient’s details)
Date: __/__/_____ (date)
Subject: Undertaking letter for advance payment
Respected Sir/ Madam,
This letter is in reference to the advance payment of ______ (mention amount) processed on __/__/____ (mention date) in favor of ______ (mention company name).
In this regard, we hereby undertake that the payment bearing order number ________ (mention order number) amounting to ______ (total amount) will be used for the purpose of ________ (mention purpose) only.
In case, you have any queries, you may contact us at _________ (mention contact number).
Regards,
__________ (Your name with signature),
__________ (Designation),
__________ (contact details)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into
<br>tags in HTML for better readability.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
- Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.
Share via WhatsApp
Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
If you want to copy the text of your letter to the clipboard:
- Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
- Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.
Print Letter
For printing the letter directly from the browser:
- Print Letter: Click the "Print Letter" button after composing your letter.
- Print Preview: A new browser window will open showing your letter formatted for printing.
- Print: Use the print dialog in the browser to complete printing.
FAQs
- What details should be included in a letter of undertaking for advance payment?
- Include the amount of advance payment, date processed, recipient's name, payment order number, total amount, and purpose of the payment.
- Is it necessary to mention contact details in the letter?
- Yes, providing contact details ensures accessibility for any queries or clarifications.
- Should the purpose of the payment be clearly stated in the letter?
- Yes, clearly stating the purpose of the payment ensures transparency and accountability.
- Can I customize the format of the letter?
- Yes, while maintaining clarity and professionalism, you can customize the format to suit your preferences or company guidelines.
- What tone should be used in the letter?
- A polite and professional tone should be maintained throughout the letter to convey respect and sincerity.
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lettersdadmin 
Rahul Sharma