When drafting a suspension letter for absenteeism, it's crucial to maintain clarity and professionalism. Clearly state the reason for the suspension, including the duration, and reference any relevant company policies or agreements. Encourage improvement while providing contact information for further discussion if needed.
Sample Suspension Letter to Employee for Absenteeism
To,
______________ (Name of the employee),
______________ (Designation),
______________ (Employee ID),
Date: __/__/____ (date)
Subject: Suspension notice for absenteeism
Dear _________ (name),
This letter serves as official notice of your suspension for ____ (no. of days) from __/__/____ (date) to __/__/____ (date). It has been brought to our notice that you have been reported for having a poor attendance record.
We have monitored your attendance and the same does not match with the policies of the company ______ (agreement clause details). Despite giving several warnings, it was found that there is no improvement in the attendance record.
Kindly, consider this letter as a formal notice of suspension due to your absenteeism. We hope that you will try your best to improve your attendance records. You can reach out to ________ (department) for any further discussion regarding this matter.
Thank you,
__________________ (Signature),
__________________ (Designation),
__________________ (Name of the company)
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Kshitij Tarun