Writing an effective letter requesting an extension for the joining date is crucial for maintaining a positive impression with the prospective employer. It's important to be clear and polite, avoiding common pitfalls such as vague language or omitting necessary details. Clearly state your intention, the reason for the request, and the proposed new joining date. Maintain a professional tone throughout the letter and provide contact information for further communication.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter of Request for Extension of Joining Date Due to Notice Period
To,
The HR Manager,
__________(Name of the company),
__________ (Address of the company)
Date: __ / __ / ____ (Date)
Subject: Request for extension of joining date
Respected Sir/Madam,
With due respect, I am writing this letter in reference to the appointment letter no. ________ (reference /appointment number – if applicable) on __/__/_____ (date). My name is _________ (Name) and I have been appointed as a __________ (Name of the position) of ______ (department) in your reputed ________ (company/bank/ organization/institute/other).
Courteously, I would like to inform you that as per the appointment letter, I am supposed to join the said post by __/__/____ (date) but due to the reason _________ (already serving notice period in the previous company/ notice period about to end/ any other) I will not be able to join the duty on the said date. This is to request you to kindly extend the joining date by __/__/____ (date).
I shall be highly obliged if the same could be considered as a genuine request and do the needed at the earliest. In case of any query, you may contact me at __________ (mention).
Yours Truly,
_________ (Name),
_________ (Signature),
_________ (Contact Number)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- How should I address the recipient in the letter?
- Address the recipient as "Respected Sir/Madam" or "Dear Sir/Madam" to maintain a formal tone.
- What information should I include in the letter?
- Include the appointment reference number, your name, position, department, current joining date, reason for the extension request, proposed new joining date, and contact information.
- Is it necessary to provide a reason for the extension request?
- Yes, it's important to provide a valid reason for the extension request to ensure clarity and transparency.
- How should I conclude the letter?
- Conclude the letter with a polite closing such as "Yours sincerely" or "Yours faithfully," followed by your name, signature, and contact number.
- What tone should I maintain throughout the letter?
- Maintain a professional and polite tone throughout the letter to convey respect and professionalism.
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