Writing an effective letter requesting an extension for the joining date is crucial for maintaining a positive impression with the prospective employer. It's important to be clear and polite, avoiding common pitfalls such as vague language or omitting necessary details. Clearly state your intention, the reason for the request, and the proposed new joining date. Maintain a professional tone throughout the letter and provide contact information for further communication.
Sample Letter of Request for Extension of Joining Date Due to Notice Period
To,
The HR Manager,
__________(Name of the company),
__________ (Address of the company)
Date: __ / __ / ____ (Date)
Subject: Request for extension of joining date
Respected Sir/Madam,
With due respect, I am writing this letter in reference to the appointment letter no. ________ (reference /appointment number – if applicable) on __/__/_____ (date). My name is _________ (Name) and I have been appointed as a __________ (Name of the position) of ______ (department) in your reputed ________ (company/bank/ organization/institute/other).
Courteously, I would like to inform you that as per the appointment letter, I am supposed to join the said post by __/__/____ (date) but due to the reason _________ (already serving notice period in the previous company/ notice period about to end/ any other) I will not be able to join the duty on the said date. This is to request you to kindly extend the joining date by __/__/____ (date).
I shall be highly obliged if the same could be considered as a genuine request and do the needed at the earliest. In case of any query, you may contact me at __________ (mention).
Yours Truly,
_________ (Name),
_________ (Signature),
_________ (Contact Number)
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Sandeep Bhandari