The HR Manager,
__________(Name of the company),
__________ (Address of the company)

Date: __ / __ / ____ (Date)

Subject: Request for extension of joining date

Respected Sir/Madam,

With due respect, I am writing this letter in reference to the appointment letter no. ________ (reference /appointment number – if applicable) on __/__/_____ (date). My name is _________ (Name) and I have been appointed as a __________ (Name of the position) of ______ (department) in your reputed ________ (company/bank/ organization/institute/other).

Courteously, I would like to inform you that as per the appointment letter, I am supposed to join the said post by __/__/____ (date) but due to the reason _________ (already serving notice period in the previous company/ notice period about to end/ any other) I will not be able to join the duty on the said date. This is to request you to kindly extend the joining date by __/__/____ (date).

I shall be highly obliged if the same could be considered as a genuine request and do the needed at the earliest. In case of any query, you may contact me at __________ (mention).

Yours Truly,
_________ (Name),
_________ (Signature),
_________ (Contact Number)

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