When drafting a letter to request advance remittance for imports, clarity and politeness are key. Clearly state the purpose of the remittance, the amount to be remitted, and provide all necessary bank account details for both the remitter and beneficiary. Express gratitude and authorization for debit charges. Avoid unclear language and ensure all details are included to facilitate smooth processing.
Sample Letter for Advance Remittance Towards Imports
To,
The Branch Manager,
__________ (Branch Name),
__________ (Branch Address)
Date: __/__/_____ (date)
Subject: Request for remittance
Sir/ Madam,
I, _________ (name) write this letter on behalf of _________ (mention company’s name) in order to inform you that we wish to import goods/ material/ services being a part of raw material/capital goods requirements for the company.
Therefore, it is to request you to kindly remit an amount of _________ (mention amount) from my bank account with the details mentioned below:
Remitter’s bank account details:
Name: ________ (mention name)
Account Number: ________ (mention account number)
Beneficiary’s account details:
Name: ________ (mention name)
Account Number: ________ (mention account number)
Amount: _______ (mention amount)
Date: ________ (date of remittance)
SWIFT code: _________ (mention swift code)
I hereby authorize, __________ (bank name) to debit charges from my bank account. We ensure that the amount remitted will be used for the purpose of import of goods/materials/ services.
Thanking you
__________ (name),
__________ (signature),
__________ (contact number)
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Sandeep Bhandari