When writing an inquiry letter for a hotel room reservation, clarity and politeness are crucial. Clearly state your name, contact information, desired dates, number of rooms needed, and any specific requirements. Request information about the total cost, including additional charges, and express the need for a prompt response. Avoid ambiguity and ensure all relevant details are included for efficient communication.
Sample Letter of Inquiry about room reservation
To,
The Manager,
__________ (Name of the Hotel)
__________ (Hotel Address)
Date: __/__/____ (Date)
Subject: Inquiry about room reservation
Dear Sir/ Madam,
My name is ________ (name) and I am a resident of ________ (locality). Most courteously, I am writing this letter in reference to the rooms in your hotel, i.e. ________ (hotel name).
I would like to inform you that I am looking forward to booking ____ (number of rooms) in your hotel for ______ (number of days) days from __/__/____ (date) till __/__/____ (date). For the stated reservation I would like to know the total cost including the ________ (food/ pick and drop/ stay/ any other) charges for the mentioned days.
I believe you would consider replying on an urgent basis. Also, you may contact me at ________ (contact number) or write me at ________@___.___ (email).
Regards,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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