sample of authorization letter to use company vehicle, how to write authorization letter to use vehicle, vehicle authorization letter
When writing a letter authorizing the use of a vehicle, clarity and politeness are essential. Clearly state the purpose, date, and time for which the vehicle is being authorized for use. Remind the recipient to handle the vehicle responsibly and outline their liability in case of any mishaps. Express well wishes for a safe journey to convey goodwill.

Table of Contents:

Sample Authorization Letter To Use Vehicle

__________(Name of the Collegue)

Date: __/__/____(Date)

Subject: Letter to authorize the use of vehicle

Dear __________(Name of the Colleague),

I am writing this letter in reference to the request letter that I received from your side on __________(Date). I am __________(Your Name), from department __________(mention your department), the owner of the vehicle.

I hereby state that you are allowed to use the vehicle for __________(Mention Purpose of using the vehicle) on ________(Date), from ________(Time) to ________(Time).

I expect you to ride the vehicle with the utmost care. If by chance any __________(Mishappening/ Misconduct like – Challan, Accident, or Damage) happens to the vehicle, you shall be held liable. Wishing you a safe ride.


__________(Your Name)
__________(Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • How do I authorize someone to use my vehicle?
    • Write a formal letter granting permission for the specified date and purpose of vehicle usage, clearly stating the individual's name, department, and contact details.
  • What should I include in the authorization letter?
    • Clearly state the purpose, date, and time for which the vehicle is being authorized for use, along with a reminder for responsible handling and liability in case of mishaps.
  • Can the authorization letter be sent via email?
    • Yes, you can send the authorization letter via email, ensuring it follows a similar format to the formal letter.
  • Is it necessary to specify the purpose and duration of vehicle use?
    • Yes, specifying the purpose and duration helps clarify the terms of usage and ensures accountability.
  • What should I do if there's damage to the vehicle during the authorized use?
    • The individual authorized to use the vehicle will be held liable for any damage incurred during the specified period.

Incoming Search Terms:

    • sample of authorization letter to use company vehicle
    • how to write authorization letter to use vehicle

Leave a Reply