When writing a letter authorizing the use of a vehicle, clarity and politeness are essential. Clearly state the purpose, date, and time for which the vehicle is being authorized for use. Remind the recipient to handle the vehicle responsibly and outline their liability in case of any mishaps. Express well wishes for a safe journey to convey goodwill.
Sample Authorization Letter To Use Vehicle
To,
__________(Name of the Collegue)
__________(Department)
__________(Address)
Date: __/__/____(Date)
Subject: Letter to authorize the use of vehicle
Dear __________(Name of the Colleague),
I am writing this letter in reference to the request letter that I received from your side on __________(Date). I am __________(Your Name), from department __________(mention your department), the owner of the vehicle.
I hereby state that you are allowed to use the vehicle for __________(Mention Purpose of using the vehicle) on ________(Date), from ________(Time) to ________(Time).
I expect you to ride the vehicle with the utmost care. If by chance any __________(Mishappening/ Misconduct like – Challan, Accident, or Damage) happens to the vehicle, you shall be held liable. Wishing you a safe ride.
Regards,
__________(Your Name)
__________(Department)
__________(Contact Number)
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Kshitij Tarun