When composing a letter to inform about an unsuccessful quotation, clarity and politeness are crucial. Clearly state the reason for the rejection and offer constructive feedback for improvement. Express willingness to maintain a positive business relationship and provide contact information for further inquiries.
Sample Letter About Unsuccessful Quotation
To,
__________
__________
__________ (Receiver’s Details)
Date: __/__/____ (Date)
From,
__________
__________
__________ (Sender’s Details)
Subject: Quote unsuccessful
Respected Sir/Madam,
Courteously, this is to inform you that I am __________ (Your Name), writing this letter in reference to application number __________ (Mention Number) which was made on __________ (Date).
I would like to bring to your notice that your quotation has been declined due to __________ (Mention reason – High quotation/ incorrect details mentioned/ inappropriate materials to be used/ any other reason).
Kindly note that if you apply for the same in the coming future, above-mentioned reasons/details should be corrected. We expect to have a good business relationship with you. In case you have any queries regarding this, kindly please contact us at __________ (Contact Details).
Thanking you,
__________ (Signature)
__________ (Name)
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Deepanshu Thakral