When composing a letter to inform about an unsuccessful quotation, clarity and politeness are crucial. Clearly state the reason for the rejection and offer constructive feedback for improvement. Express willingness to maintain a positive business relationship and provide contact information for further inquiries.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter About Unsuccessful Quotation
To,
__________
__________
__________ (Receiver’s Details)
Date: __/__/____ (Date)
From,
__________
__________
__________ (Sender’s Details)
Subject: Quote unsuccessful
Respected Sir/Madam,
Courteously, this is to inform you that I am __________ (Your Name), writing this letter in reference to application number __________ (Mention Number) which was made on __________ (Date).
I would like to bring to your notice that your quotation has been declined due to __________ (Mention reason – High quotation/ incorrect details mentioned/ inappropriate materials to be used/ any other reason).
Kindly note that if you apply for the same in the coming future, above-mentioned reasons/details should be corrected. We expect to have a good business relationship with you. In case you have any queries regarding this, kindly please contact us at __________ (Contact Details).
Thanking you,
__________ (Signature)
__________ (Name)
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FAQs
- Question: Why is it important to inform about an unsuccessful quotation?
- Answer: Informing about an unsuccessful quotation helps maintain transparency and provides an opportunity for improvement.
- Question: How should the reason for rejection be communicated in the letter?
- Answer: The reason for rejection should be clearly stated, whether it's due to pricing, incorrect details, materials, or any other reason.
- Question: What should the tone of the letter be when informing about an unsuccessful quotation?
- Answer: The tone should be polite, respectful, and professional, focusing on constructive feedback and maintaining a positive relationship.
- Question: Is it necessary to offer feedback for improvement in the letter?
- Answer: Yes, offering feedback for improvement demonstrates professionalism and provides the recipient with valuable insights for future applications.
- Question: How can the recipient contact the sender for further inquiries?
- Answer: Contact details, including phone number and email address, should be provided at the end of the letter for easy communication.
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