When informing clients about an increase in rates, it's important to maintain clarity, politeness, and transparency throughout the communication. Clearly state the reason for the rate change, whether it's due to increased manufacturing costs or other factors. Provide specific details such as the percentage of the increase and the effective date. Encourage clients to reach out with any questions or concerns they may have.
Sample Letter to Client for Increase in Rates
To,
__________ (Name of the Client)
__________ (Name of the Company – – If Applicable)
__________ (Address)
Date: __/__/____ (Date)
From,
The Manager,
__________ (Name of the Company)
__________ (Address)
Subject: Information about the increase in the rate
Respected Sir/Madam,
Courteously, I am __________ (Your Name), The Manager of __________ (Name of the Company) writing this letter to bring to your notice that there is __________ (Slight/ Huge – If applicable) change in rates in our __________ (Products/ Services), due to __________ (Mention reason- increase in manufacturing cost/ any other reason).
Due to the above-mentioned reasons, the rates of our __________ (Products/ Services) is increased by ______ (Mention percentage). This change in rates will take place from __________ (Mention date). The increase is required and is something which has to take place in order to provide you with quality services. If you have any queries regarding the same, feel free to contact us.
Thanking you,
__________ (Signature)
__________ (Name)
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Deepanshu Thakral