When writing a letter to inform clients of a change in office address, it's crucial to maintain a respectful tone and clearly communicate the new address details. Provide a brief explanation for the change and specify the effective date of the new address. Encourage clients to update their records accordingly and offer assistance if needed.
Sample Letter Informing Change of Address
To,
__________ (Name of the Client)
__________ (Name of the Company – If Applicable)
__________ (Address)
Date: __/__/____ (Date)
From,
The Manager,
__________ (Name of the Company)
__________ (Address)
Subject: New office address
Respected Sir/Madam,
With due respect, my name is __________ (Your Name), The Manager of __________ (Company Name). I am writing this letter to bring to your notice that we have changed our office due to __________ (Mention Reason- moved to a better and larger space/ any other reason).
Therefore, I request you to follow the given address as our new office address i.e.
Company Name – __________
Address – __________
City – __________
State – __________
Zip/Pin Code – __________
Kindly note that the above-mentioned address is effective from __________ (Date).
We are sorry if this causes you any inconvenience contacting us. If you have any queries, feel free to contact us at __________ (Mention contact details).
Thanking you,
__________ (Signature),
__________ (Name)
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Deepanshu Thakral