When writing an excuse letter for being absent from work, maintain a polite and professional tone. Start with a formal address to the HR Manager, providing your name, department, and employee ID. Clearly state the reason for your absence and apologize for not giving prior notice. Express your commitment to avoid similar incidents in the future. Keep the letter concise and focused on clarity and politeness.
Sample Apology Letter for Being Absent
To,
The HR Manager,
__________ (Company’s Name)
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Apology for being absent
Respected Sir/Madam,
I would like to inform you that my name is __________ (name), and I am working in ________ (department) of your reputed company as a ________ (mention designation) bearing employee ID ________ (mention your employee ID).
I beg to inform you that I have been absent from my duties for _________ (number of days) days from __/__/_____ (date) to __/__/_____ (date) without any prior notice. The reason for being absent was ___________ (mention the reason – why were you absent).
I apologize for the same. I understand that such behavior is not acceptable, and I ensure that the same will not be repeated.
Thanking you,
________ (Signature),
________ (Name),
________ (Contact Number)
Common Questions:
- How do you justify an absence from work?
- Clearly explain the reason for your absence in a formal letter.
- Apologize for not providing prior notice and express your commitment to avoid future occurrences.
- How do I write an excuse letter for being absent at work?
- Begin with a formal address to the HR manager.
- State your details, including your name, department, and employee ID.
- Clearly mention the reason for your absence and the duration.
- Apologize for the absence and express your commitment to prevent a recurrence.
- How do you excuse professionally?
- Maintain a respectful tone in your letter.
- Be honest about the reason for your absence.
- Take responsibility for not providing prior notice.
- Apologize sincerely and assure that you won’t repeat the behavior.
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Deepanshu Thakral 
Japneet Singh