Letter for Tender Invitation – Sample Invitation Letter for Project Tender

When drafting a tender invitation letter, clarity and politeness are essential. Begin with a formal greeting and clearly state the purpose of the letter, including details about the tender and submission requirements. Provide necessary information such as tender specifications, terms, and conditions. Encourage clarifications and express gratitude for their participation.

To,
The Manager,
__________ (Company Name)
__________ (Address of the Company)

Date: __/__/____ (Date)

Subject: Tender invitation

Dear Sir/Madam,

We at ________________ (Company Name) have a new requirement for _____________ (item/ service/ project description) at our_________________ (Address). We hereby invite you to participate in said tender.

We are enclosing the tender specification and BOQ (Bill of Quantities) for your kind perusal and submission.

Please consider the following terms and conditions in your offer:

Packaging
Transit Insurance
Freight
Payment Terms
Work Completion Time
Penalty Clause
Any Other

Please note, offer to be submitted in a sealed envelope only.

Last date of Tender submission – __________ (Date) at _________ (time). Tender opening (in presence of all bidders) – ___________ (Date) at (time)

Please feel free to contact for any clarification at _________ (contact details).

Thanking you in advance.

Regards,
_________ (Your name)
_________ (Designation)
_________ (Contact number)

Letter for Tender Invitation – Sample Invitation Letter for Project Tender

Sample Invitation Letter for Project Tender

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