When drafting a tender invitation letter, clarity and politeness are essential. Begin with a formal greeting and clearly state the purpose of the letter, including details about the tender and submission requirements. Provide necessary information such as tender specifications, terms, and conditions. Encourage clarifications and express gratitude for their participation.
Sample Invitation Letter for Project Tender
To,
The Manager,
__________ (Company Name)
__________ (Address of the Company)
Date: __/__/____ (Date)
Subject: Tender invitation
Dear Sir/Madam,
We at ________________ (Company Name) have a new requirement for _____________ (item/ service/ project description) at our_________________ (Address). We hereby invite you to participate in said tender.
We are enclosing the tender specification and BOQ (Bill of Quantities) for your kind perusal and submission.
Please consider the following terms and conditions in your offer:
- Packaging
- Transit Insurance
- Freight
- Payment Terms
- Work Completion Time
- Penalty Clause
- Any Other
Please note, offer to be submitted in a sealed envelope only.
Last date of Tender submission – __________ (Date) at _________ (time). Tender opening (in presence of all bidders) – ___________ (Date) at (time)
Please feel free to contact for any clarification at _________ (contact details).
Thanking you in advance.
Regards,
_________ (Your name)
_________ (Designation)
_________ (Contact number)
Live Editing Assistance
Live Preview
How to Download, Print, or Share Letter
Quickly download, print, copy, or share your letter using the built-in options.
Need help? See our Live Assistant Help Guide.
Incoming Search Terms:
- tender invitation letter format
- tender invitation letter sample
- sample letter for tender invitation
Sandeep Bhandari