Letter for Tender Invitation – Sample Invitation Letter for Project Tender

When drafting a tender invitation letter, clarity and politeness are essential. Begin with a formal greeting and clearly state the purpose of the letter, including details about the tender and submission requirements. Provide necessary information such as tender specifications, terms, and conditions. Encourage clarifications and express gratitude for their participation.

Table of Contents:

• Sample Letter
• Live Editing Assistance
• How to Use Live Assistant
• Additional Template Options
• Download Options
• Share via Email
• Share via WhatsApp
• Copy to Clipboard
• Print Letter
• FAQs

Sample Invitation Letter for Project Tender

To,
The Manager,
__________ (Company Name)
__________ (Address of the Company)

Date: __/__/____ (Date)

Subject: Tender invitation

Dear Sir/Madam,

We at ________________ (Company Name) have a new requirement for _____________ (item/ service/ project description) at our_________________ (Address). We hereby invite you to participate in said tender.

We are enclosing the tender specification and BOQ (Bill of Quantities) for your kind perusal and submission.

Please consider the following terms and conditions in your offer:

• Packaging
• Transit Insurance
• Freight
• Payment Terms
• Work Completion Time
• Penalty Clause
• Any Other

Please note, offer to be submitted in a sealed envelope only.

Last date of Tender submission – __________ (Date) at _________ (time). Tender opening (in presence of all bidders) – ___________ (Date) at (time)

Please feel free to contact for any clarification at _________ (contact details).

Thanking you in advance.

Regards,
_________ (Your name)
_________ (Designation)
_________ (Contact number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons.
• Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".

Share via WhatsApp

Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.

Print Letter

Click the "Print Letter" button after composing your letter to print it directly from the browser.

FAQs

1. What should be included in a tender invitation letter?
   • A clear description of the tender opportunity, including the project details and submission requirements, along with any terms and conditions.
2. How should I specify the deadline for tender submission?
   • Clearly state the date and time by which the tender must be submitted, ensuring that it allows sufficient time for preparation.
3. Is it necessary to enclose tender documents with the invitation letter?
   • Yes, enclosing tender specifications and any relevant documents helps potential bidders understand the requirements and prepare their offers accordingly.
4. Should I mention contact details for clarification?
   • Yes, providing contact information allows recipients to seek clarification or ask questions about the tender process.
5. Can I express appreciation for their participation in the letter?
   • Yes, expressing gratitude for their interest and participation in the tender demonstrates professionalism and courtesy.

Incoming Search Terms:

• tender invitation letter format
• tender invitation letter sample
• sample letter for tender invitation