When drafting a request letter for a change in tender specification, it's crucial to maintain clarity and politeness. Start with a formal greeting and clearly state the purpose of the letter, including the tender details and the specific specification needing amendment. Politely request the desired change and express appreciation for their attention to the matter. End with a formal closing and your contact information.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Letter for Request Change in Tender Specification
To,
The Manager,
__________ (Company Name)
__________ (Address of the Company)
Date: __/__/____ (Date)
Subject: Request for change in tender specification
Sir/ Madam,
With reference to tender ________ (tender reference no.) dated ________ for ____________ (tender description) at ___________ (Location), we would like to bring to your kind notice that the _______ (specification/ any other) for item__________ mentioned in the tender document is compiled by __________ (mention details).
Hence, we request you to please arrange to amend the specification for ____________ (item description).
Thanking you in advance.
Regards,
_________ (Your name)
_________ (Designation)
_________ (Contact number)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- What should be included in a request letter for a change in tender specification?
- Clearly state the tender details, identify the specific specification requiring amendment, and politely request the desired change.
- How should I address the recipient in the letter?
- Use a formal salutation such as "Sir/Madam" or "Dear Sir/Madam."
- Is it necessary to provide details about the current specification?
- Yes, providing specific details about the existing specification helps the recipient understand the requested change better.
- Should I express appreciation in the letter?
- Yes, expressing gratitude for their attention to the matter demonstrates professionalism and courtesy.
- How soon should I expect a response to my request?
- The response time may vary depending on the company's internal processes. It's advisable to follow up if you haven't received a response within a reasonable timeframe.
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Sandeep Bhandari