Drafting an effective order placement letter requires clarity and politeness. Clearly state your name, designation, and department. Highlight the need for the requested items and provide specific details such as the type and quantity required. Politely request prompt action and express gratitude for a positive response. Ensure all necessary details are included and avoid vague language or omitting crucial information.
Sample Letter for Placing an Order
To,
The Purchase Department
__________ (Company Name),
__________ (Address)
Date:__/__/____ (Date)
Subject: Purchase of crockery
Respected Sir/ Madam,
My name is ________ (Name) and I am ________ (Designation) of ________ (Department) department.
I am writing this letter to bring into your kind consideration the need for new crockery in _________ (Department) department. Respected, our department is not having ample crockery to serve or cook food. This is requested to kindly order some new crockery for ________ (Department) department. The following are the required items:
| Item Name | Quantity |
I would request you to kindly proceed with the same at the earliest. I shall be highly thankful for a positive response from your side.
Thanking you,
__________ (Signature),
__________ (Name),
__________ (Employee ID)
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Sandeep Bhandari