When drafting a letter to order books for the school library, it's crucial to maintain clarity and politeness while providing all necessary details. Begin by addressing the shop manager respectfully, clearly stating the purpose of the letter in the subject line. Specify the books and their quantities in a table format, ensuring accuracy. Mention the preferred payment method and request confirmation with any applicable discounts within a specified timeframe. End the letter with gratitude and school contact information for further communication.
Sample Letter for Ordering Books for School Library
To,
The Shop Manager,
__________ (Name of the shop),
__________ (Address)
Date: __/__/____ (Date)
From,
____________ (Designation),
____________ (School Name),
____________ (Address)
Subject: Order for the books
Dear Sir/Madam,
I being ________ (Designation) of ________ (School Name) write to you for ordering books for our school’s library.
I want to place an order for __________ (Name of the books with quantity). The following is the information regarding books I/ we are looking to order for.
| Book Name | Quantity |
(Mention the name of the books with quantity)
It is requested to take this as genuine and we look forward to hearing back from you. The payment for the same will be done via ___________ (Online payments/ cash /bank transfer/ others) payment mode. It shall be highly appreciated if you could respond within ____ (Number of days) days. Do mention the discounts along with confirmation.
For,
___________ (School Name),
___________ (Signature/ Stamp),
___________ (Name)
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Deepanshu Thakral