When writing a request letter for the waiver of insurance penalty charges, it's essential to be clear and polite. Explain the reason for the missed payment, express regret, and request the waiver of the penalty fee. Ensure to provide necessary details such as policy number and payment amount. End the letter with gratitude and a commitment to timely payments in the future.
Sample Request Letter for Insurance Penalty Charges Waiver
To,
The Customer Relations Officer,
____________ (Insurance Company Name),
____________ (Address)
Date: __/__/____ (Date)
Subject: Request for a penalty waiver
Respected Sir/Madam,
I would like to state that my name is __________ (Name) and I carry a __________ (medical/ vehicle/ life – Mention) insurance policy of your company ___________ (Company Name) from last ____________ (months/ years – Duration) having policy number __________ (Policy Number).
I regret to inform you that a payment of Rs. _______ (Amount) for _________ (monthly/ Quarter/ Annual) cycle was due on __/__/____ (Date) but due to the reason _______________ (Reason: unavailability of funds/ Out of town/ Forgot), I failed to pay the above-said installment. I have always paid the installments on time.
It would be humble if you kindly consider this as a genuine reason and accept my sincere apology. I request you to kindly waive the penalty applicable for the delayed amount of payment. I will make sure this will never be repeated and the current pending installment will be done by __/__/____ (Date).
Thanking you,
Yours Truly,
____________ (Signature),
____________ (Name),
____________ (Contact Number)
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Deepanshu Thakral