When writing a rental property inspection letter, it's important to be clear and polite. Address the tenant properly, state the purpose of the inspection, and provide the date and time of the visit. Mention the need for the inspection and ensure to give proper notice as per the lease agreement. Request confirmation of the tenant's availability and provide your contact details for any further communication. Avoid unclear language and ensure all necessary details are included.
Sample Letter for Inspection of Rental Property
To,
_________
_________ (Tenant’s Details)
Date: __/__/____ (Date)
Subject: Inspection of property
Sir/Madam,
This letter is to inform you that I shall be inspecting the property rented by you on __/__/____ (Date) at __:__ (Time).
As a part of routine maintenance and to ensure the safety of occupants I shall be bringing my electrician to carry out thorough checks of any loose points. Meanwhile, I will inspect the general condition of the property.
As a part of our contract/ lease agreement, I am giving a ________ (specify days) prior notice before the planned inspection.
Could you please confirm your suitability and availability for said date and time vide return letter/ mail?
Regards,
_________ (Your Name)
_________ (Contact Number)
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