When writing a letter regarding liquidated damages due to delay, it's important to maintain a professional and clear tone. Clearly state the details of the purchase order, including the work completion or delivery deadline and the actual completion or delivery date. Request clarification for the delay and remind the recipient of the consequences as per the contractual agreement or purchase order terms. Provide a deadline for response and offer contact information for any queries.
Sample Letter Regarding Liquidated Damages
To,
__________ (Receiver’s Name)
__________ (Receiver’s Address)
Date: __/__/____ (Date)
Subject: Liquidated Damages
Sir/Madam,
This letter is to inform you that as per the purchase order __________ (purchase order No.) terms the work completion date/ delivery date/ deadline for executing the order was _____________ (deadline date). But the final completion/ delivery as per our records is ________________ (work completion date/ delivery date).
We request you to kindly specify the reason for the delay in work completion/ delivery, else as per the contractual agreement/ PO Terms, LD charges will be applicable and the same shall be deducted from your final payment.
We request to revert by ___________ (deadline date for reply), else we shall proceed with the deduction.
In case of any query contact at _____________ (contact number)
Regards,
___________ (Your Name)
___________ (Designation)
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Kshitij Tarun 
Yukant Anand