When drafting a request letter for a time extension in construction, it's essential to maintain a polite and professional tone while clearly stating the reason for the delay and providing a proposed new completion date. Ensure that all necessary details, such as contact information, are included for easy communication. Expressing regret for the inconvenience caused and assuring timely completion helps maintain a positive relationship with the recipient.
Sample Letter Requesting for Time Extension
To,
_________ (Name),
_________ (Address)
Date: __/__/____ (Date)
From,
The _________ (Architect/ Builder/ Contractor),
_________ (Name of the Company)
_________ (Address)
Subject: Extension in construction work
Respected Sir/Madam,
My name is ________ (Name) and I serve ________ (Construction company) as _________ (Designation). This letter is in reference to the construction work being done at __________ (Address).
I am most apologetically writing this letter to inform you that there is some expected delay in the construction work being done at your property. The reason behind the delay is ________ (Reason – uncertain supply of goods/ unavailable labor/ any other). I beg apology for the delay caused. I understand this may affect your future plans/ shifting.
Furthermore, I ensure, the construction work will be completed by __/__/____ (Date) without any further delays. In case, any query arises, you may please contact me at ________ (Contact Number).
Yours Sincerely/Faithfully,
_________ (Signature)
_________ (Name)
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Sandeep Bhandari