When drafting a letter to cancel a venue reservation, clarity and politeness are essential. Start by addressing the recipient respectfully, providing your name and contact details. Clearly state the date and occasion for which the venue was reserved, along with the number of attendees. Apologize for any inconvenience caused and provide a valid reason for the cancellation. Request the recipient to proceed with the cancellation and mention any refund or charges applicable as per the terms and conditions.
Sample Cancellation Letter of venue reservation
From,
__________(Your Name)
__________(Address)
Date: __/__/____(Date)
To,
The Manager,
__________(Name of the Venue)
__________(Address of the Venue)
Subject: Cancellation of venue reservation
Respected Sir/Madam,
Courteously, I am __________(Your Name), Recently I booked your venue for __________ (Mention Occasion’s Date) for occasion __________(Mention occasion – Birthday celebration/ Anniversary/ Wedding, any other occasion) for __________(Mention number of people) number of people.
I am sorry to bring to your notice that due to __________(Mention reason for cancellation- occasion postponed / any other reason), I would like to cancel my reservation. I apologize for the inconvenience caused by me.
Therefore, I request you to kindly proceed with the cancellation and as per terms and conditions _______ (initiate the refund after deducting charges – if applicable) I paid for the booking charges.
Thanking you,
__________(Signature)
__________(Name)
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Sandeep Bhandari