The __________ (Chairman/President),
__________(Name of the Society),
__________(Address of the Chairman)
Date: __/__/____ (Date)
__________ (Sender’s Name),
__________ (Sender’s Address)
Subject: Seeking permission to conduct _______ (details of activity) activity
I am __________ (Name) undersigned resident of __________ (Flat number / Bunglow number / House number) of ___________ (Block / Building-If applicable) block / building of __________ (Name of the Society).
I am writing this letter to seek your kind permission for conducting an activity __________ (Activity – Fun Activity/ Marketing/ Sports/ Dance Event/ Cultural Activity/ etc.) in our society at __________ (Venue – lawn / party hall). This activity will be conducted on __________ (Date), from ______ (Time) to ______ (Time) with a gathering of __________(Number of people).
I hereby state that I am ready to pay all applicable charges (booking amount/ other expenses). I ensure you, no harm will occur during the activity and if in case any damage occurs to the property I shall be held liable.
I request you to kindly grant me permission to use the above-said venue on the mentioned dates.