sample letter to the company requesting for extension of leave, leave extension application, application for extension of leave
When drafting a leave extension letter, it's crucial to maintain clarity, politeness, and include all necessary details such as the original leave dates and the reason for the extension. Avoid vague language and express gratitude for their consideration.

Table of Contents:

Sample Request Letter for Leave Extension

The Human Resources Manager,
___________ (Company Name),
___________ (Address)

Date: __/__/____ (Date)

Subject: Request for extension in leave

Respected Sir/ Madam,

With the utmost respect and most humbly, I would like to inform you that I work in ________ (Department) of your company as a _______ (Designation).

My name is ________ (Name) and I am writing this letter to request for an extension of my leave application. I applied for leave of ______ (Number of days) days that begun on __/__/____ (Date) and is going to end on __/__/____ (Date). I request you to kindly extend my leave for ________ (Number of days) days as I am _________ (Mention reason for extension of leave).

Therefore, I request you to kindly extend my leave for the mentioned number of days. I shall be highly obliged for your kind support.

Thanking you,
__________ (Yours Truly),
__________ (Name),
__________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • How do I address the recipient of the leave extension letter?
    • Address them respectfully as "Respected Sir/Madam" or "Dear [Recipient's Name] if known.
  • Is it necessary to mention the reason for the leave extension?
    • Yes, providing a brief explanation helps HR understand the circumstances and evaluate the request.
  • Should I include my contact information in the letter?
    • Yes, including your name and contact number ensures HR can easily reach you for any follow-up questions or clarifications.
  • What should I do if I receive no response to my leave extension request?
    • Follow up with HR via email or phone call to ensure your request has been received and is being processed.
  • Can I request a leave extension for any reason?
    • While valid reasons for leave extensions vary, it's essential to provide a genuine explanation that HR can consider when reviewing your request.

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