When drafting a leave extension letter, it's crucial to maintain clarity, politeness, and include all necessary details such as the original leave dates and the reason for the extension. Avoid vague language and express gratitude for their consideration.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Request Letter for Leave Extension
To,
The Human Resources Manager,
___________ (Company Name),
___________ (Address)
Date: __/__/____ (Date)
Subject: Request for extension in leave
Respected Sir/ Madam,
With the utmost respect and most humbly, I would like to inform you that I work in ________ (Department) of your company as a _______ (Designation).
My name is ________ (Name) and I am writing this letter to request for an extension of my leave application. I applied for leave of ______ (Number of days) days that begun on __/__/____ (Date) and is going to end on __/__/____ (Date). I request you to kindly extend my leave for ________ (Number of days) days as I am _________ (Mention reason for extension of leave).
Therefore, I request you to kindly extend my leave for the mentioned number of days. I shall be highly obliged for your kind support.
Thanking you,
__________ (Yours Truly),
__________ (Name),
__________ (Contact Number)
Live Editing Assistance
Live Preview
How to Use Live Assistant
The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:
- Start Typing: Enter your letter content in the "Letter Input" textarea.
- Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea.
Additional Template Options
The letter writing editor allows you to start with predefined templates for drafting your letters:
- Choose a Template: Click one of the template buttons.
- Auto-Fill Textarea: The chosen template’s content will automatically fill the textarea.
Download Options
Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.
Share via Email
Click the "Share via Email" button after composing your letter. Your default email client will open with the subject "Sharing My Draft Letter".
Share via WhatsApp
Click the "Share via WhatsApp" button to send the letter as a message to a contact on WhatsApp.
Copy to Clipboard
Click the "Copy to Clipboard" button after composing your letter. You can paste the copied text anywhere you need.
Print Letter
Click the "Print Letter" button after composing your letter to print it directly from the browser.
FAQs
- How do I address the recipient of the leave extension letter?
- Address them respectfully as "Respected Sir/Madam" or "Dear [Recipient's Name] if known.
- Is it necessary to mention the reason for the leave extension?
- Yes, providing a brief explanation helps HR understand the circumstances and evaluate the request.
- Should I include my contact information in the letter?
- Yes, including your name and contact number ensures HR can easily reach you for any follow-up questions or clarifications.
- What should I do if I receive no response to my leave extension request?
- Follow up with HR via email or phone call to ensure your request has been received and is being processed.
- Can I request a leave extension for any reason?
- While valid reasons for leave extensions vary, it's essential to provide a genuine explanation that HR can consider when reviewing your request.
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