Writing a leave approval confirmation email should be clear, polite, and easy to understand. The email must clearly state that the leave request has been approved, including the leave dates and any important notes. Simple language helps avoid confusion. Always include the subject line, correct dates, and a polite closing. Do not use unclear words, missing dates, or informal language. Keeping the email short and respectful helps maintain good communication at work.
Leave Approval Email Confirmation – Sample Email for Approved Leave Request
To: __________ (Employee’s Email Address)
Subject: Leave Approval Confirmation – __________ (Leave Type)
Dear __________ (Employee’s Name),
This email is to formally confirm that your leave request for __________ (Leave Type) has been reviewed and approved by the management.
Your approved leave period will begin on __________ (Start Date) and will end on __________ (End Date). During this time, you are requested to ensure that all assigned duties, pending tasks, and handovers are completed in advance to avoid any work disruption.
If there are any urgent matters that need attention before your leave, please coordinate with your team or supervisor accordingly. In case of any change to your leave plan, kindly inform us at the earliest.
We hope you have a comfortable and refreshing time away from work.
Best regards,
__________ (Sender’s Name)
__________ (Designation)
__________ (Company/Organization Name)
__________ (Contact Details)
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