When writing a joining report application, it's important to express gratitude for the opportunity while clearly stating your acceptance of the offer and the details of your joining. Politeness and professionalism are key to convey sincerity and commitment to the new role. Providing contact details for further communication ensures clarity and accessibility.

Table of Contents:

Sample Joining Report Application in Office

The HR Manager,
__________ (Company’s name)
__________ (Company’s Address)

Date: __/__/____ (Date)

Subject: Joining report

Respected Sir/ Madam,

This is to most humbly and politely inform you that I am writing this letter in reference to the offer letter bearing letter number __________ (mention reference number – if applicable) that I received from your end. I received this letter on __/__/____ (date).

Courteously, I would like to inform you that I have accepted your offer letter and I am joining the post of  _________ (mention post) from date __/__/_____ (mention date of joining). I am happy to see your trust in me and I ensure to work with dedication following the company’s norms and regulations.

In case you have any queries, you may contact me at the contact details mentioned below.

Yours truly,
________ (Signature),
________ (Name),
________ (Contact Number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Is it necessary to provide the offer letter reference number in the joining report application?
    • While not mandatory, providing the offer letter reference number can help HR easily locate your details in their records, ensuring smoother processing of your joining.
  • What should I do if I need to negotiate the joining date mentioned in the offer letter?
    • If you need to negotiate the joining date, politely communicate your request to HR, providing valid reasons for the proposed change and offering alternative dates if possible.
  • Should I mention any specific skills or qualifications in the joining report application?
    • While not required in the joining report application, mentioning relevant skills or qualifications can reinforce your suitability for the role and your eagerness to contribute to the organization.
  • Is it appropriate to express gratitude in the joining report application?
    • Yes, expressing gratitude for the opportunity reflects professionalism and appreciation for being selected, fostering a positive impression with the employer.
  • What information should I include in the contact details section of the joining report application?
    • Include your full name, phone number, and email address to ensure HR can easily reach out to you for any further communication or clarification regarding your joining.

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