Writing an effective job position filled letter involves being clear and polite. Start by addressing the applicant directly and referencing their application. Clearly inform them that the position is no longer available and express regret for this outcome. Provide information on how they can find future job opportunities with your company and offer a contact for any queries. Avoid using unclear language and ensure all necessary details are included, such as application details and contact information.
Sample Letter for Job position already filled
From,
The Human Resource Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
To,
__________ (Applicant Name),
__________ (Address of the applicant)
Subject: Job position already filled
Dear Applicant,
This letter is in regard to your job application for the post of _______ (post) received from your end in the name of __________ (applicant name) bearing application number __________ (application number).
We regret to inform you that the job position you applied for is already filled and due to this your job application has been rejected.
Anyhow, you may try to reach out to our portal _______ (portal details) with any upcoming vacancies in the coming future. In case you have any queries, you may contact me at ________ (contact number).
Thanking You,
________ (Signature),
________ (Name),
________ (Contact Number)
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Deepanshu Thakral