When drafting an invitation letter to a chief guest for a school annual function, it's crucial to maintain clarity and politeness. Clearly state the purpose of the event, date, and time. Extend a warm invitation for their presence as the guest of honor, emphasizing the importance of their role in inspiring students. Express gratitude and anticipation for their response.
Table of Contents:
- Sample Letter
- Live Editing Assistance
- How to Use Live Assistant
- Additional Template Options
- Download Options
- Share via Email
- Share via WhatsApp
- Copy to Clipboard
- Print Letter
- FAQs
Sample Invitation Letter to Chief Guest for School Annual Function
To,
_______ (Guest’s Name),
_______ (Guest’s Address)
Date: __/__/____ (Date)
Subject: Invitation as a guest of honour
Respected sir,
With utmost courtesy, I would inform you that our school, i.e. _________ (School Name) is celebrating the Annual Day celebration on __/__/____ (Date).
We are glad to stretch an earnest invitation for your gracious presence as the guest of honour. The celebration would begin at __:__ (AM/PM) and the theme decided for this year is _________ (Theme).
It would be a great source of inspiration for us and the students if you would come and grace the occasion. Luckily, there are many outstanding winners this year and they would be blessed if they would be granted certificates by you. Also, there would be numerous dance performances and cultural events which would be presented in front of guests.
We would be honored if you consider our heartfelt invitation and bless us with your presence. We believe you have a busy schedule but we look forward to hearing back from you.
Waiting for an affectionate response.
For,
________ (School Name),
________ (Signature/ Stamp),
________ (Name)
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- Start Typing: Enter your letter content in the "Letter Input" textarea.
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Print Letter
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FAQs
- How should I address the recipient in an invitation letter to a chief guest?
- Begin the letter with a respectful salutation such as "Respected Sir" or "Dear [Guest’s Name]."
- What information should be included in an invitation letter for a school annual function?
- Clearly state the purpose, date, time, and theme of the event, along with an earnest invitation for the recipient to attend as the guest of honor.
- Why is it important to emphasize the role of the chief guest in the invitation letter?
- Highlighting the importance of the chief guest's presence emphasizes their significance and ensures they feel valued and respected.
- Should I mention the activities planned for the event in the invitation letter?
- Yes, providing details about the activities, such as cultural performances and certificate presentations, gives the recipient an idea of what to expect and adds excitement to the invitation.
- How should I conclude an invitation letter to a chief guest?
- End the letter with a warm closing, expressing anticipation for their response and gratitude for their consideration.
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Sandeep Bhandari