When composing an invitation letter for a site inspection, it's essential to maintain a tone of courtesy and clarity. Clearly state the purpose of the invitation, including details such as the date and time of the inspection, as well as any specific instructions. Ensure that the recipient understands their role and the expectations for the visit, and express gratitude for their participation.
Sample Invitation Letter for Site Inspection
To,
__________ (Receiver Details),
__________ (Authority Name),
__________ (Authority’s Address)
Date: __/__/____ (Date)
Subject: Invitation for site inspection
Dear Sir/ Madam,
Most courteously, I am _______ (name) and I am working as a ______ (designation) for ________ (company name) company.
I am writing this letter with utmost courtesy in order to invite you for the inspectional visit for _______ (construction/ project/ order) which is to be held in between __/__/____ (date) till __/__/____ (date). You may visit the site any working day between the mentioned dates between __:__ (time) till __:__ (time)
We shall be highly thankful for your punctual appearance on site.
Thanking you,
__________ (Signature)
__________ (Name)
__________ (Contact Details)
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Sandeep Bhandari