When writing a letter for reporting the loss of an insurance policy bond, it's essential to maintain clarity and politeness. Clearly state the policy details, including the policy number and date of issuance. Explain the circumstances of the loss and request a copy of the policy. Provide an undertaking to return the original policy if found and assure that it won't be misused. Express gratitude for their support.
Letter for Loss of Insurance policy bond
To,
The Manager,
__________ (Name of Insurance Company),
__________ (Insurance Company Address)
Date: __/__/____ (Date)
Subject: Loss of Insurance policy bond, policy number ________ (policy number).
Sir/Madam,
I, _______________ (Policy Holder Name), son of/ daughter of/ wife of _______________ residing at ( Address) had taken an insurance policy from your insurance company on _______(Date of Insurance Policy Taken) bearing policy number __________ (Policy Number).
I hereby confirm that I had received the original Policy issued the Company, however, inadvertently I ________ (lost/misplaced) the policy. I have already searched for the policy but unable to find the same.
Therefore, I request you to issue to me a copy of the policy.
I undertake that if I found an original bond I will immediately return the same to Insurance company without any delay. Also will not misuse and hold the company responsible in any matter regarding the loss of original policy. I am enclosing _________ (undertaking/affidavit/photo/application form) along with the application.
Look forward to your kind support.
Thank you,
Signature: _____________
Your Name: __________
Policy Number: __________
Mobile number: _________
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Kshitij Tarun