Writing an effective letter to inform about scheduled maintenance requires clarity and politeness. Ensure to include essential details such as the date, time, and areas affected by maintenance. Express regret for any inconvenience caused and request cooperation from the recipients.
Sample Letter Informing About the Scheduled Maintenance
To,
___________ (department name),
___________ (company name),
___________ (company address)
Date: __/__/____ (date)
Subject: Scheduled maintenance
This is to inform you that the office area/ lobby/ cafeteria/ corporate portal/ parking/ elevators/ water filling station will be inaccessible on __/__/____ (date) from __:__ (time) till __:__ (time). The said property of the company shall be under scheduled maintenance. This is to request you to kindly co-operate in this regard.
The inconvenience caused is deeply regretted.
Regards,
__________ (signature),
__________ (your name),
__________ (designation),
__________ (contact details)
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Deepanshu Thakral